How to Track Who Is in the Building
If you have ever asked "who is actually here right now?" and nobody could answer in under a minute, you have a presence problem — not a motivation problem.
Start with the job to be done
How to track who is in the building depends on why you care. Fire drills and evacuations need an accurate assembly list. Operations teams need capacity for desks and floors. Schools need to know which adults are on campus. The same word — occupancy — hides different risks.
Spreadsheets and honor-system sign-in sheets fail because they lag reality. Someone forgets to update a row, a visitor skips the lobby, or a contractor uses a side door. The roster is wrong when it matters.
Use a single front door where possible
Kiosk check-in at main entries gives you a timestamped event when people enter. Pair scans with checkout rules so the roster does not stay "stuck on" forever. PingIn approaches this as building occupancy tracking first — presence, not payroll.
Plan for emergencies separately
Daily presence is only one part of an evacuation plan. Evacuations add assembly points, visitors, contractors, and a roll-call procedure. PingIn Enterprise extends employee presence data into an Emergency Roll Call with a fixed snapshot and accounted/unaccounted states; use the roll-call guide alongside your site's emergency procedure.
Try PingIn
Start free with one configured company kiosk URL and unlimited employees. Move up the tiers when you need additional administrative features or Enterprise support.