Building Occupancy Tracking Software
Answer "which employees are checked in right now" with live check-ins from a configured company kiosk URL — not yesterday's export. PingIn tracks employee presence for safety and operations: unlimited employee records, tiered plans, and no app required on personal phones.
Employee presence tracking without per-employee seat pricingThe Problem With Guessing Who Is in the Building
Facility managers and safety leads need a who is on site answer during incidents, drills, and busy days. Spreadsheets, badge swipes that only hit one door, and "they said they were here" messages do not survive a real evacuation or visitor question.
Traditional time clocks optimize payroll. Building occupancy tracking is about presence: who is physically inside the fence, floor, or wing at this moment. When that view is wrong, you overbook space, miss visitors, or slow accountability.
How PingIn Solves This
PingIn uses kiosk check-in with employee identifiers such as badge or barcode values. Each scan updates a live roster administrators can see anywhere they open the dashboard — tuned for who is on site, not for pay rules.
Live roster
See checked-in employees with timestamps as people enter and leave.
Identifier-based
Use a tested keyboard-style scanner, camera scan, or typed identifier; no personal phone app is required.
Unlimited employees
Scale employee records without multiplying subscription seats. The current setup uses one company kiosk URL.
Know the boundary
PingIn provides current presence and attendance history. Enterprise can use that presence calculation to start an employee Emergency Roll Call with a fixed roster.
Used in Production
K-12 school — northern New Jersey
Staff check in at a kiosk; leadership sees who is on campus throughout the day — the same data foundation you want for occupancy and accountability.
Frequently Asked Questions
What is building occupancy tracking software?
Software that maintains an accurate, current picture of who is checked in across your facility, usually fed by kiosk scans rather than manual updates.
How is this different from a time clock?
Time clocks drive payroll. Occupancy tracking answers operational and safety questions about who is present now — PingIn is built around that presence story.
Do employees need an app?
No. They use the kiosk with an existing identifier, camera scan, scanner, or typed entry.
Can we track multiple entrances?
The current application provides one company kiosk URL and does not offer self-serve, location-aware multi-kiosk provisioning. Contact PingIn before planning multiple simultaneous kiosk stations.